Festive Party Planning

10 steps to Planning the Perfect Festive Party

Festive Party Planning

If you are the one with the job of planning your Christmas party, then we emphathise with you and the stress it can often cause.

Festive Party Planning

Here are our top ten steps for planning a festive get together.

1 – Venue and Date

This can be a difficult one if you have remote workers or those who travel to your business address.  Choosing a venue that is accessible to all, has adequate parking or a venue that can offer a packaged festive party plan with a cost per head, is usually the safest bet.

As for the date, get in early.  Offer a couple of dates and then go with the majority – there will always be someone that can’t make that date, so don’t feel embarrassed that a team member will be missing.

And of course, be prepared for some sore heads the next morning, which in turn can affect office productivity.

2 – Budget

Get this one clear from the off.  If you are solely in charge, have a quiet chat with the boss about the reality of how much things would cost for the size of the team you plan to be entertain.

Ideally settle this in September to allow adequate planning for the scope of event you and the business can afford.

3 – Guest List

Be clear about this too as it is important to establish whether partners and / or families can attend.  If you have a good year financially why not throw an all inclusive event so that your team feel valued for their achievements?

Communicate this early to ensure there are no assumptions from the employee or employer.

4 – Theming

Themes are always popular and getting the team to dress up add more fun to a corporate party.  This can be anything from a Winter Wonderland, a traditional Christmas theme or a Santa’s Grotto or workshop.

Props are easy to source and can be anything from a Rodeo Reindeer, Christmas Bingo, festive back drops, Santa and Elf hats for the party goers or even a fun fair if you can afford it.

You may even decide to run a competition for the best Christmas jumper worn on the night or run a festive pub quiz to keep your the party-goers engaged.

5 – Entertainment

Add something to keep everyone entertained.  Add some variety and novelty like a jukebox, magicians, casino table or festive photo board cutouts or a photo booth for fun memories.

Choose reputable suppliers in advance to ensure you get what you are expecting.  There is nothing worse than your main act not appearing, which leaves an uncomfortable gap in the evening’s festive party and unhappy party revellers.

6 – Table Plan

Choose wisely if not you might have something more explosive than your table crackers!  With larger tables, it would be a good idea to get all parties to move along a seat after each course to ensure the conversation continues to flow with the mulled wine.

7 – Event Management

Hire an event planner to do this for you.

If the budget won’t allow a planner, delegate this task to a couple of trusted team members to control the evening’s events who can still enjoy the fun.  After all someone has to control the tone of the event and ensure that everything goes with the flow, if not all that effort soon loses its sparkle.

8 – Eat, Drink and be merry!

Be sure to make sure everyone is replenished.  We have all been to those parties and get togethers where the hosts have fallen short on supplies – both food and drink.

Things to consider are those who may be driving, those with food allergies or intolerances and those that might have to leave early for babysitters.

Ensure the menu offers simplified foods and is in plentiful supply.  Christmas is the season for indulgence so make sure that this the case.  And don’t feel turkey has to be on the menu!

9 – Speeches and Awards

A perfect time to award staff members something for their achievements and for the Director to stand up and deliver a short ‘thank you’ speech.  This is a great post dinner activity and an opportunity to thank those that have excelled this year.

10 – Transport home

An important way to end the festive party (or start it!)  Organising transport to ensure everyone gets home safely is a must.  Why not hire a bus or coach to pick the team up from the venue and drop them back at the office?

This adds a nice touch to what will hopefully be a fantastic evening!

Happy Festive Party Planning!

Decorate your store with a themed festive photo board


Festive Themed Santa's Grotto Festive Photo Board
Why not bring Santa to your store this festive season.

Did you know the world’s first Santa’s Grotto was in Lewis’s Bon Marche Department store in Liverpool, England in 1879?

With the festive season fast approaching and the emphasis very much on the big man himself, why not welcome Santa to your store this Christmas?

What better way to celebrate the season than encouraging your customers to share in the fun of Christmas with a fun, festive photo board.

Our festive themed photo boards can be bought straight from our online store or branded with your logos, #hashtags or corporate message and used in your marketing campaigns – giving you significant exposure.

Have you been a good boy / girl this year?

If you have been good this year, this is a great opportunity to have your photo captured on Santa’s knee!!  Why not hire a board for use in your venue this festive season?

The Christmas Collection

Combine Santa’s Grotto with other festive themes available in our Christmas Collection.

The festive photo boards also make a great addition to any staff Christmas party for a jolly good old knees up! Hire one or hire all four festive photo boards!

Christmas Tree Festive Photo Board for Hire and Purchase
Become the Christmas Tree or the Present in this fun photo board.
Santa and Elf Helper Festive Photo Board for Hire and Purchase
Help Santa deliver the presents down the chimney in this cute photo board.
Snowman and Gingerbread Festive Photo Board for Hire and Purchase
Have some Winter wonderland fun in this snowy Christmas themed photo board.
Santa's Sleigh Ride Festive Photo Boards for Hire and Purchase
Ride the sky in Santa’s Sleigh in this fun festive photo board.

Start your own social media campaign, interacting with your audience with giveaways and competitions of images of the boards in use.

We can also create a bespoke photo board for your needs too, just give us a call and one of our team will be happy to chat through your requirements.